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Bylaws 
ARTICLE I - NAME
The name of this organization shall be the
Nova Scotia Library Association.
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ARTICLE II - PURPOSE
The purpose of this Association will be to
facilitate the exchange of ideas, and to promote a forum for the
discussion of issues among people concerned with library and
information services in Nova Scotia.
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ARTICLE III - MEMBERS
Section 1:
Membership in the Association is available on payment of a fee
recommended by the membership committee, set by the Board of Directors
and approved by the membership.
Section 2:
The Nova Scotia Library Association recognizes the following membership
classifications.
- a) personal
- b) institutional
- c) student
- d) honorary
Section 3:
In addition to voting at general meetings of the Association, all
classifications are entitled to all publications of the Association
including the NSLA newsletter, and the right of attendance at all
general meetings and workshops of the Association at membership rates.
To remain in good standing, personal, institutional,
and student members must make dues payment within three months of
membership expiry.
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ARTICLE IV - OFFICERS
Section 1:
There shall be an Executive Committee consisting of the President, Vice
President, who shall be President Elect, Secretary and Treasurer.
Section 2(a): Duties:
President
- To preside over and conduct meetings; to act as ex officio member of
all committees, excluding nominations.
Vice-President
- To preside over and conduct meetings in the absence of the President
and to act as President Elect of the Association: to be the liaison
with and to represent the concerns and needs of Interest Groups on the
NSLA Board of Directors and at the Annual General Meeting to report on
Interest Group activities.
Treasurer
- To keep and maintain the financial records of the organization,
prepare the budget and prepare an annual financial statement for
submission to the Financial Examiner in time for distribution at the
annual meeting. The Treasurer shall sign all cheques which shall be co
signed by the President or Vice President. Position of treasurer shall
be a 2 year term.
Secretary
- To record attendance and take the minutes of all meetings, to keep a
list of the time and place of meetings and to conduct the
correspondence of the Association. Section 2(b):
The Executive Committee is responsible for the day to day management of
the Association between general meetings.
At Executive Committee meetings, a majority of the
Executive Committee constitutes a quorum.
Section 2 (b):
The Executive committee is responsible for the day to day management of
the Association between general meetings.
Section 2(c):
At Executive Committee meetings, a majority of the Executive Committee
constitutes a quorum.
Section 2(d):
Vacancies
occurring on the Executive Committee may be filled by a majority vote
of the Executive Committee and must be ratified at the next regular
meeting of the Board of Directors.
Section 3:
Vacancies occurring on the standing or special committees may be filled
by the Executive Committee and must be ratified at the next regular
meeting of the Board of Directors.
Section 4:
In the event of any other vacancies, the Nominating Committee will
propose replacements for approval, by the Board of Directors.
Section 5:
Notification of any vacancies filled by the Executive Committee or the
Board of Directors shall be published in or with the next issue of NSLA
Newsletter.
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ARTICLE V - BOARD OF DIRECTORS
Section 1:
There shall be a Board of Directors consisting of the immediate
Past-President, Executive Committee, and the conveners of the Standing
Committees.
Section 2: Duties
The Board of Directors shall serve as an advisory body to the Executive
Committee.
ARTICLE VI - COMMITTEES
Section 1:
There shall be the following standing committees:
- BYLAWS - Purpose to review all matters relating to
the Bylaws of the Association.
- NEWSLETTER - Purpose to prepare a newsletter to
keep members posted on activities
of the Association.
- NOMINATING - Purpose to prepare a slate of officers
to be voted upon at the annual
meeting. It shall invite nominations from the members for
this purpose.
- MEMBERSHIP - Purpose to find new members and to
assist the Board of Directors on all
membership matters.
- PROGRAM - Purpose to coordinate program planning
for the general meetings.
- PUBLIC RELATIONS & PROMOTIONS: Purpose to
publicize and
promote the aims and activities of the Association to the library
community and the general public..
- WEBSITE - To maintain association’s website and
investigate new technology of benefit to the organization.
of the Association to the library community and the general public.
- CONTINUING EDUCATION - Purpose to coordinate
opportunities
for continuing education for NSLA members and to act as the
association's representative on the Partnership's Education Committee.
Section 2:
Special committees may be formed as considered necessary by the general
membership or the
Executive Committee.
Section 3:
Committees shall consist of an elected convener and at least tow
other persons who are members in good standing of the Association.
Where members are not named by the general membership the convener
shall make the necessary appointments.
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ARTICLE VII - MEETINGS
- Annual: The Association shall hold at least one
meeting within 3 months of the fiscal year end that shall be the Annual
General Meeting.
- At the annual general meeting, a quorum shall be
those members present.
- Regular: Meetings of the Board of Directors will
take place
quarterly, with the final meeting of the year taking place immediately
preceding the Annual General Meeting.
- At meetings of the Board of Directors, a majority
of the Board of Directors constitutes a quorum.
- Special: Special meetings may be called by the
President, the
Executive Committee, or by any member of the Board of Directors at the
request of ten members. No business shall be transacted except that
mentioned in the notice of call. Notification of the meeting must be
sent to the membership at least ten days in advance of the meeting.
Publication to the NSLA list will serve as appropriate notification.
- At special meetings of the Association, a quorum
shall be those members present.
- The Board of Directors and Committees may hold
meetings by
electronic means provided that all members of the Board or Committee
consent. All such meetings may be conducted in accordance with
established NSLA procedures.
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ARTICLE VIII - FISCAL YEAR
The fiscal year of the Association is from
September 1 to August 31.
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ARTICLE IX - INTEREST GROUPS
Interest groups may be formed by members of
the Association and may be recognized by the
Board of Directors in accordance with guidelines adopted by the
membership
for this purpose.
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ARTICLE X - ELECTIONS
Section 1:
The Nominating Committee shall present its proposed slate of officers
and committee conveners to the voting membership, in writing, at least
two weeks before the annual meeting. Publication in the NSLA Newsletter
and posting to the NSLA listserv shall constitute written notification.
Section 2:
Additional nominations
may be made from the floor provided that the written consent of the
nominee
has been received by the Secretary of the Association.
Section 3:
Officers and committee conveners shall be elected by a majority vote of
the voting members at the annual meeting.
Section 4:
All officers and committee conveners and
appointees to the Board of Directors must be members of the Association
in good standing. No person may serve more than two consecutive years
in the same office. No person shall serve in more than one office at
the same time.
Section 5: Financial Examiner
At the annual general meeting of even numbered years, the membership
shall elect for a two year term one of their members who is not a
member of the Board of Directors of the Association to examine and
report on the completeness and accuracy of the financial records of the
Association at the conclusion of the fiscal year.
This report shall be made to each annual meeting
before the financial statement is accepted. In exchange for examining
the financial records, this member shall be entitled to free membership
for two years, as well as free conference registration for the
corresponding two year period.
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ARTICLE XI - AMENDMENTS
Amendments to these Bylaws may only be made
by a Special Resolution which must be passed by not less than three
quarters of the members present at a meeting of the general membership.
Notification in writing must be given to each voting member at least
two weeks before the meeting at which the voting is to take place.
Publication in the NSLA Newsletter and posting to the NSLA list shall
constitute written notification.
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ARTICLE XII - PARLIAMENTARY AUTHORITY
The
latest edition of "The Standard Code of Parliamentary Procedure," when
not in conflict with these bylaws, shall govern the proceedings of the
Association.
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ARTICLE XIII - STANDING ORDERS
General or special meetings of the Association may authorize Standing
Orders of the Association relative to any matter of procedure or
organization of the Association not otherwise dealt with or
inconsistent with the Societies Act (Province of Nova Scotia) or the
Bylaws of the Association. Standing Orders may be implemented by
ordinary motion or resolution and shall remain in force until expressly
amended or repealed.
Every motion or resolution to implement a standing
order shall be expressly designated as such. The Standing Orders of the
Association shall be consecutively numbered and copies of those in
force from time to time shall be available to all members on the NSLA
webpage.
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ARTICLE XIV - DISSOLUTION
In the event of the winding up, or the dissolution
of, the Association, the Board of Directors and/or the Trustees charged
with the winding up or dissolution shall, after paying all debts and
liabilities of the Association, distribute the remaining assets to such
non profit organizations in Canada as the Board or Trustees shall in
absolute discretion decide.
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